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Appointment reminder SMS: 8 clear and effective templates

Fewer no-shows, discreet message

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An SMS reminder sharply reduces missed appointments. The rule comes down to three points: a date, a time and a way out in case something comes up. Here are eight ready-to-use wordings.

Templates ready to copy and paste

  • Reminder: our appointment is tomorrow at 2pm. Please let me know if something comes up.

    87/160 charactersChoose this template

  • Hello, just a reminder of your appointment on the 12th at 9:30am. See you very soon.

    84/160 charactersChoose this template

  • Reminder: you have an appointment Thursday at 4pm. Reply STOP to no longer receive reminders.

    93/160 charactersChoose this template

  • Hello, I'm confirming our appointment on Monday at 10am. Have a good day.

    73/160 charactersChoose this template

  • Reminder: don't forget our appointment this afternoon at 3pm. Thanks in advance.

    80/160 charactersChoose this template

  • Hi, a reminder that your appointment is tomorrow at 11am. Thanks for arriving on time.

    86/160 charactersChoose this template

  • Just a reminder between us: we're meeting tonight at 7pm as planned.

    68/160 charactersChoose this template

  • Reminder: appointment on Friday at 8:45am. Don't forget to bring your documents.

    80/160 charactersChoose this template

Our tips

Give notice 24 to 48 hours ahead

That window gives time to rearrange things while keeping the appointment in mind. A reminder sent a week earlier usually ends up forgotten.

Put the date and time up front

The recipient should grasp the essentials in the notification preview, without opening the message. Pleasantries can wait for the rest of the text.

Your frequently asked questions

Q01When is the ideal time to send a reminder?

24 to 48 hours before the appointment, during the day. Steer clear of late sends: in France, SMS prospecting is banned between 8pm and 8am, on Sundays and public holidays.

Q02Should you provide a way to cancel?

Yes. Spelling out how to reschedule or cancel reduces no-shows. For professional use, an opt-out mention is also mandatory.

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